Candidate Privacy Policy

Version: November 1, 2021

Azrek Global Inc., Azrek Global UK Ltd and our company affiliates worldwide (each and together, “Azrek Global”, “we”, or “us”) recognise the importance of privacy. We want you to feel confident submitting information to us and this Candidate Privacy Policy (“Policy”) is to help you understand and describe how we collect, use, and disclose information that we obtain about you as a candidate or potential candidate of clients of ours, either when you set up a profile with us in relation to use looking for jobs for you (a “Candidate Account”) or that you provide to us by other means, such as email.

Please note that setting up a Candidate Account requires accessing our website, your use of which will be governed by our general privacy policy available here:

This Policy describes the following:

  • what information we collect and how it is collected;
  • how we use information we collect;
  • with whom we may share information;
  • the legal basis for processing information;
  • security and storage of information;
  • transfer of data to the United States; and
  • your rights and choices in respect of your personal data;
  • changes to this Policy and how to contact us.

Generally, Azrek Global Inc. is the data controller of the personal information collected through our website, when you create a candidate account or when you otherwise submit your personal data to us. This means that we are responsible for deciding how we hold and use personal information about you. By applying for work with our clients thorough our website (whether as an employee, worker or contractor) you are entitled to be notified of how and why your personal data will be used, namely for the purposes of that recruitment exercise, and how long it will usually be retained for.

In certain instances, other Azrek entities in the Azrek Global group of companies may use your personal data for its own purposes, and as such, that Azrek entity is the controller with respect to such uses. To the extent that an Azrek entity uses your personal data for such uses, the terms set out in this notice will also apply to such uses and a list of our relevant legal entities is set out at the end of this policy.

Data protection principles

We will comply with data protection law and principles, which means that your data will be:

  • used lawfully, fairly and in a transparent way;

  • collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes;

  • relevant to the purposes we have told you about and limited only to those purposes.

  • accurate and kept up to date;

  • kept only as long as necessary for the purposes we have told you about; and

  • kept securely.

The kind of information we may hold about you

If you apply to a job with us or register as a candidate for recruitment by our clients, you will be required to provide certain information. To complete an application through our website, you must provide your full name and email address, a contact number (and an alternate contact number). We also request that you upload a resume/CV (which may include information about your employment and education history). If you provide us with references, you agree that you have permission from the reference provider to provide us with such information and for Azrek Global to contact the reference provider.

In connection with your application for work with our clients, we will collect, store, and use the following categories of personal information about you:

  • the information you have provided to us in your resume, Candidate Account and any other communications between us;
  • the information you have provided in your Candidate Account, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications, membership of any professional or trade organisations, right to work, compliance and identity documentation, references and links to your professional profiles available in the public domain e.g., LinkedIn, business Facebook or corporate website; and
  • any information you provide to us during an interview.

Depending on the nature of the role and the applicable jurisdiction in which you reside or are applying, we may also collect, store and use the following types of more sensitive personal information:

  • information about your race or ethnicity, religious beliefs, sexual orientation and political opinions (only for equality monitoring purposes);
  • information about your health, including any medical condition, health and sickness records and any disability; and
  • information about criminal convictions and offences.

How your personal information is collected

We may collect personal information about you from the following sources:

  • you, the Candidate;
  • background check providers, from which we may collect the following categories of data:
    • education;
    • work/employment history;
    • criminal records;
    • financial credit history;
  • disclosure and barring services in respect of criminal convictions:
  • your named referees, from whom we collect the following categories of data:
    • your work ethics, work experience and qualifications, or similar such information requested by relevant client;
    • and by reference or word of mouth, for example, if you are recommended by a friend or former colleague;
  • publicly accessible sources:
    • social media such as Google, Facebook, Instagram, LinkedIn, Twitter and other relevant public sources requested by our client.

How we will use information about you

We will use the personal information we collect about you to:

  • assess your skills, qualifications, and suitability for a role;
  • carry out background and reference checks (if required/applicable);
  • supply recruitment services to you and communicate with you about the recruitment process;
  • keep records related to our recruitment services;
  • comply with legal or regulatory requirements; and
  • where you have provided your contact information with the possible use of our recruitment services, to advise you of news, updates, events, promotions and other information we feel may be of interest to you. You will be able to unsubscribe from any communications by contacting us at

If you fail to provide personal information

If you fail to provide information when requested, which is necessary for us to consider your candidacy (such as evidence of qualifications or work history), we may not be able to progress your application.

How we use particularly sensitive personal information

We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during interview or during written evaluation.

We will use information about your race or national or ethnic origin, religious, political, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting – with your express consent.

We will use information about your living conditions to ascertain suitability for a specific role, such as ability to travel, ability to work shifts.

Information about criminal convictions

We envisage that we may need to process information about any criminal convictions you may have.

We will only collect information about your criminal convictions history if we are required with respect to a role you have applied for or where we are entitled to carry out criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for a particular role.

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, in the event we deploy automatic decision-making applications or tools in our process.

How we share data

We will only share relevant personal information that is part of your Candidate Account with:

  • our employees or other parts of our group globally,
  • clients who will be subject to suitable duties of confidentiality and compliance with relevant laws in the country of application,
  • third party service providers, suppliers and contractors who may perform services for us such as: professional advisors (e.g. accountants and lawyers) IT software and service companies, analytics and search engine providers that assist us in the improvement and optimization of our website; credit reference agencies; insurance brokers; compliance partners and other sub-contractors for the purpose of assessing your suitability for a role (such as psychometric testing and reference/qualification checking);
  • third parties relating to any business sale, merger, liquidation, receivership or transfer of assets – provided that they agree only to use your personal information for the purpose that you have provided it to us;
  • if required to do so by law, a court order or by a regulatory authority of competent jurisdiction

and if and to the extent that such filters are facilitated, in accordance with any sharing restrictions notified to us by you.

All our third-party service providers are required to take appropriate security measures to protect your personal information in line with our policies and relevant law. We do not allow our third-party service providers to use your personal data for their own purposes. Our clients are prohibited from using your personal data for any purpose other than consideration of your suitability for a role for which they are recruiting.

Legal basis for processing your personal information

Processing of your personal information is necessary for our legitimate interests. As a recruitment business we introduce candidates to clients for employment, work placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process in that we need the information in order to be able to assess suitability for potential roles, to find potential candidates and to contact clients and referees. In order to support our candidates’ career aspirations and our clients’ resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements. To maintain, expand and develop our business we need to record the personal data of prospective candidates. We carry out balancing tests to ensure that our processing is necessary, and your privacy rights are not outweighed by our legitimate interests.

We will rely on legal obligation if we are legally required to hold information on you to fulfill our legal and regulatory obligations (including record keeping obligations), such as disclosure to public authorities, regulators and investigations.

We will ask for your specific express consent (orally, by email or on line) to particular processing activities where there is no other legal basis for processing. Where processing is based on consent you have the right to withdraw consent.

Transferring your information across international borders

If you are an individual located in the European Union/European Economic Area (EU/EEA), the United Kingdom, Canada or another jurisdiction outside of the United States with laws and regulations governing personal data collection, use, and disclosure that differ from United States laws, please be aware that information we collect in accordance with this Policy will be processed and stored in the United States or in other countries where our group companies or our third-party services providers have operations.

Data hosting within and outside your country of residence may be accessed by our employees, including those in the U.S., United Kingdom, Singapore and Hong Kong. The United States has not received an “adequacy decision” from the European Commission, which means that the data protection laws of the United States may not offer the same protections as the country in which you reside when you provide information to us.

By submitting your personal information to us, accessing the Candidate Portal and using our website, you understand that your personal data will be transferred to, processed, and stored in the United States or another jurisdiction which may not offer the same level of privacy protection as those in the country where you reside or are a citizen. We take appropriate measures to ensure that any such transfers comply with applicable data protection laws and that your data remains protected to the standards described in this Policy. For example, if the transfer is from the UK or European Economic Area (EEA) to a country outside the UK or EEA which has not been deemed to provide adequate data protection standards by the relevant data supervisory authority or European Commission, we will use specific contracts which give personal data the same protection it has in the UK or Europe and where data is transferred from other jurisdictions, if appropriate, we may use local approved equivalents.

Data security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality.

While we have security measures in place to protect against the loss, misuse and alteration of personal data under our control we cannot guarantee that loss, misuse or alteration of personal data will not occur. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Data retention

We may retain your personal information for a period of 12 months after our last communication with you or after your deletion of your Candidate Account.

Where you have participated in a recruitment search, we retain your personal information for that period so that we can show, in the event of a legal claim, that our actions have not discriminated against or facilitated any discrimination against candidates on prohibited grounds and that we have our part of the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.

If we wish to retain your personal information, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will seek your explicit consent to retain your personal information for a fixed period on that basis. If and to the extent that such consent is not already provided by you.

Rights of access, correction, erasure, and restriction

Under certain circumstances and depending on which country you are based in, and which country’s law applies to your use of the Candidate Portal, you may have the right to:

  • request access to your personal information (commonly known as a “data subject access request”) – this enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it;
  • request correction of the personal information that we hold about you – this enables you to have any incomplete or inaccurate information we hold about you corrected;
  • request erasure of your personal information – this enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below);
  • object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground – you also have the right to object where we are processing your personal information for direct marketing purposes;
  • request the restriction of processing of your personal information – this enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it; and
  • request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact us at

Right to withdraw consent

You have the right to withdraw your consent for processing of your personal data at any time. To withdraw your consent, please contact us at Once we have received notification that you have withdrawn your consent, we will no longer process your application/s for roles (if any) and, subject to our retention policies, we will dispose of your personal data securely.

Changes to the Policy

This Policy is current as of November 1, 2021. We may change this Policy from time to time, and if we do, we will post any changes, including any material changes, on this page, so please be sure to check back periodically. If you continue to use our website after those changes are in effect, you agree to the revised Policy.

Contacting Us

If you have any questions or comments about this Policy, please contact us at

If you have any concerns or queries about how we process your data, we will hope you would contact us in the first instance at so that we can resolve the matter for you, but you can of course also contact the UK data regulator, the Information Commissioner’s Office:

Azrek Global group of companies

Azrek Global UK Ltd

8 Rockleaze Avenue, Bristol, United Kingdom, BS9 1NG